Files
Files is Nomic's file manager. It shows every file available to you in one place — whether uploaded directly, synced from SharePoint, Egnyte, or a connected project delivery system like Autodesk Forma, Bentley, or Fieldwire. From Files you can browse, organize, upload, search, and attach files to AI conversations.
The Source column in the file list shows where each file came from. Click a source name to filter the view to that integration.
Supported File Types
Files supports the following document and media types for viewing, AI indexing, and search:
- Microsoft Word (
.doc,.docx,.docm,.dotx,.dotm) - Microsoft Excel (
.xls,.xlsx,.xlsm,.xltx,.xltm) - Microsoft PowerPoint (
.ppt,.pptx,.pptm,.potx,.potm) - Google Docs, Sheets, and Slides
- Images (for visual understanding in drawing review workflows)
- AutoCAD drawings (
.dwg,.dxf) for in-browser viewing
Files also supports BIM models for viewing and Assistant queries:
- IFC (
.ifc) - IFCZIP (
.ifczip)
AutoCAD drawings open in an in-browser CAD viewer for pan, zoom, and layer inspection. DWG and DXF files are not indexed for semantic search, and editing or saving CAD changes is not available in the current release. Availability may depend on your workspace configuration.
Uploading Files
To upload files directly:
- Click the Upload button in the top-right of Files
- Choose File upload to select individual files, or Folder upload to upload an entire directory
- Or drag and drop files directly onto the Files view
Uploaded files are saved to your My Uploads folder — a private, fixed folder in your file list. My Uploads cannot be moved or renamed, and files from other locations cannot be moved into it. See Uploads — My Uploads for details.
Uploaded PDFs, legacy Word files (.doc), and eligible PowerPoint files (.ppt, .pptm, .potx, .potm) are automatically indexed after upload. Open XML Word and PowerPoint files (.docx, .docm, .dotx, .dotm, .pptx) are saved on upload and can be indexed manually with Index Document or Index Folder. Uploaded Excel spreadsheets are saved but must be indexed manually with Index Document before Assistant can search them. BIM models and CAD drawings are prepared for their viewers on demand rather than through normal document indexing. To create an empty folder, click New Folder. See Uploads for more on uploading files in different contexts.
Nomic determines a file's type from its extension when you upload it. You can rename the descriptive part of a filename later, but you cannot remove the extension or change it to a different file type. If a file has the wrong extension, fix it locally and upload it again.
Files also appear here when synced or imported from external integrations like SharePoint, Egnyte, Autodesk Forma, Bentley, and Fieldwire.
Indexing
Before Assistant can search and work with a file, it needs to be indexed. You'll see each file's indexing status in the Status column:
| Status | Meaning |
|---|---|
| Indexed | Indexed and ready for Assistant to use |
| Indexing | Currently being indexed |
| Failed | Indexing failed; try again via the file's action menu |
| (no status) | Not yet indexed |
Files synced from integrations like SharePoint, Egnyte, and Fieldwire are indexed automatically when their file type is eligible for auto-indexing. Uploaded files can also be indexed on demand via Index Document in the file action menu, which is required for Excel spreadsheets and Open XML Word or PowerPoint files. You can index a file for yourself only, or for everyone in your organization.
Folders can be indexed from the folder action menu with Index Folder. Folder indexing traverses document files inside the folder, including PDFs and Open XML Word or PowerPoint files, and skips spreadsheets, BIM models, and CAD drawings.
BIM models do not show normal document indexing status. They are prepared on demand the first time you open the model or ask Assistant to query it, then cached for that file version. See BIM Model Intelligence for supported formats and limits.
Browsing and Searching
The Files view shows all your files in a sortable table with columns for name, source, last modified date, and indexing status. Use the folder breadcrumbs to navigate into folders.
Use the search bar at the top of Files to find files by name. As you type, autocomplete suggestions appear showing matching file names, their type, and folder path. Press Enter to go to the full search results page, where you can filter by:
- Status — Indexed, Indexing, Failed, or Not yet indexed
- Type — PDF, Word, Excel, PowerPoint, Google Docs, Sheets, Slides, BIM model, or Folder
- Integration — Narrow to files from a specific source
Search results are bookmarkable — the URL captures your current filters.
Use folders and projects to group files into logical collections that scope Assistant's context.