Files
Files is Nomic's file manager. It shows every file available to you in one place — whether uploaded directly, synced from SharePoint, Egnyte, or a connected project delivery system like ACC or Bentley. From Files you can browse, organize, upload, search, and attach files to AI conversations.
The Source column in the file list shows where each file came from. Click a source name to filter the view to that integration.
Supported File Types
Files supports the following types for AI indexing and search:
- Microsoft Word (
.docx) - Microsoft Excel (
.xlsx) - Microsoft PowerPoint (
.pptx) - Google Docs, Sheets, and Slides
- Images (for visual understanding in drawing review workflows)
Uploading Files
To upload files directly:
- Click the Upload button in the top-right of Files
- Choose File upload to select individual files, or Folder upload to upload an entire directory
- Or drag and drop files directly onto the Files view
Uploaded files are automatically indexed and are immediately available to use in conversations. To create an empty folder, click New Folder. See Uploads for more on uploading files in different contexts.
Files also appear here when synced from external integrations like SharePoint, Egnyte, ACC, and Bentley.
Indexing
Before Assistant can search and work with a file, it needs to be indexed. You'll see each file's indexing status in the Status column:
| Status | Meaning |
|---|---|
| Indexed | Indexed and ready for Assistant to use |
| Indexing | Currently being indexed |
| Failed | Indexing failed; try again via the file's action menu |
| (no status) | Not yet indexed |
Files synced from integrations like SharePoint and Egnyte are indexed automatically. Uploaded files can be indexed on demand via Index Document in the file action menu. You can index a file for yourself only, or for everyone in your organization.
Browsing and Searching
The Files view shows all your files in a sortable table with columns for name, source, last modified date, and indexing status. Use the folder breadcrumbs to navigate into folders.
Use the search bar at the top of Files to find files by name. As you type, autocomplete suggestions appear showing matching file names, their type, and folder path. Press Enter to go to the full search results page, where you can filter by:
- Status — Indexed, Indexing, Failed, or Not yet indexed
- Type — PDF, Word, Excel, PowerPoint, Google Docs, Sheets, Slides, or Folder
- Tags — Filter to files with a specific tag
- Integration — Narrow to files from a specific source
Search results are bookmarkable — the URL captures your current filters.
Files can be organized with tags to group them into logical collections that scope Assistant's context.