Files

Files is Nomic's file manager. It shows every file available to you in one place — uploaded directly, and on Business and Enterprise, synced from SharePoint, Egnyte, or a connected project delivery system like Autodesk Forma, Bentley, or Fieldwire. From Files you can browse, organize, upload, search, and attach files to AI conversations.

The Source column in the file list shows where each file came from. Click a source name to filter the view to that integration.

Supported File Types

These document types can be indexed for AI search, in addition to being viewed and organized:

• PDF
• Microsoft Word (.doc, .docx, .docm, .dotx, .dotm)
• Microsoft Excel (.xls, .xlsx, .xlsm, .xltx, .xltm)
• Microsoft PowerPoint (.ppt, .pptx, .pptm, .potx, .potm)

These types are stored and viewable but are not indexed for semantic search:

• Google Docs, Sheets, and Slides
• Images — attach them to a conversation for visual review instead
• AutoCAD drawings (.dwg, .dxf) — open in the in-browser CAD viewer

Files also supports BIM models for viewing and Assistant queries:

• IFC (.ifc)
• IFCZIP (.ifczip)

AutoCAD drawings open in an in-browser CAD viewer for pan, zoom, and layer inspection. DWG and DXF files are not indexed for semantic search, and editing or saving CAD changes is not available in the current release. Availability may depend on your workspace configuration.

Uploading Files

To upload files directly:

1. Click the Upload button in the top-right of Files
2. Choose File upload to select individual files, or Folder upload to upload an entire directory
3. Or drag and drop files directly onto the Files view

Uploaded files are saved to your My Uploads folder — a private, fixed folder in your file list. My Uploads cannot be moved or renamed, and files from other locations cannot be moved into it. See Uploads — My Uploads for details.

Uploaded PDFs, legacy Word files (.doc), and eligible PowerPoint files (.ppt, .pptm, .potx, .potm) are automatically indexed after upload. Open XML Word and PowerPoint files (.docx, .docm, .dotx, .dotm, .pptx) are saved on upload and can be indexed manually with Index Document or Index Folder. Uploaded Excel spreadsheets are saved but must be indexed manually with Index Document before Assistant can search them. BIM models and CAD drawings are prepared for their viewers on demand rather than through normal document indexing. To create an empty folder, click New Folder. See Uploads for more on uploading files in different contexts.

Nomic determines a file's type from its extension when you upload it. You can rename the descriptive part of a filename later, but you cannot remove the extension or change it to a different file type. If a file has the wrong extension, fix it locally and upload it again.

Files also appear here when synced or imported from external integrations like SharePoint, Egnyte, Autodesk Forma, Bentley, and Fieldwire.

Indexing

Before Assistant can search and work with a file, it needs to be indexed. You'll see each file's indexing status in the Status column:

Status	Meaning
Indexed	Indexed and ready for Assistant to use
Indexing	Currently being indexed
Failed	Indexing failed; try again via the file's action menu
(no status)	Not yet indexed

Syncing a file from an integration does not index it. SharePoint, Autodesk Forma, Bentley, and Fieldwire bring files, folders, metadata, and permissions into Nomic; the contents become searchable only once the file is indexed. (Egnyte is the exception: an admin can turn on auto-indexing for an Egnyte sync.)

Index synced files the same way as uploads: Index Document in the file action menu, or Index Folder on the folder. A folder request keeps working as the sync brings in new files, so running Index Folder once on a synced folder is usually the right move. On Business and Enterprise you can index for yourself only, or for everyone in your organization.

Folder indexing traverses document files inside the folder, including PDFs and Open XML Word or PowerPoint files, and skips spreadsheets, BIM models, and CAD drawings.

BIM models do not show normal document indexing status. They are prepared on demand when you open the model, attach it to Assistant or workflow context, or ask Assistant to query it, then cached for that file version. See BIM Model Intelligence for supported formats and limits.

Browsing and Searching

The Files view shows all your files in a sortable table with columns for name, source, last modified date, and indexing status. Use the folder breadcrumbs to navigate into folders.

Use the search bar at the top of Files to find files by name. As you type, autocomplete suggestions appear showing matching file names, their type, and folder path. Press Enter to go to the full search results page, where you can filter by:

• Status — Indexed, Indexing, Failed, or Not yet indexed
• Type — PDF, Word, Excel, PowerPoint, Google Docs, Sheets, Slides, BIM model, or Folder
• Integration — Narrow to files from a specific source

Search results are bookmarkable — the URL captures your current filters.

Use folders and projects to group files into logical collections that scope Assistant's context.